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Convert EDB to PST using Different Methods

The biggest demand of organizations is to secure emails associated data that necessitates Exchange Server installtion under network. It secures the data by adding advance level of protection in edb file but in the absense of Exchange Server, administrators need to convert EDB file to PST. The main reason behind this conversion includes EDB file size limitation, corruption in Exchange database, down-time of Exchange Server. Microsoft provides various tools to perform EDB to PST migration. In this article, I will be explaining some of the best tactics which can export Exchange EDB file to Outlook PST.

EDB File Format: Exchange Database file is the main proprietary store of Exchange Server designed on single client-server architecture. In other words, Exchange Server stores all of its data in a file having EDB extension. This EDB file includes the entire mailbox components like email messages, folders, attachments, journals, tasks, calendar data and notes.

PST File Format: Personal Storage Table (PST) is an open proprietary file format used to store copies of messages, calendar events, and other items within Microsoft software such as Microsoft Outlook saved on user computer.

Reasons to Convert EDB to PST

  1. EDB files can have limited file space. Problems occur when it reaches or exceeds the size limit.
  2. EDB files are prone to corruption and damage. Even a minute power failure or sudden computer restart can corrupt EDB files.
  3. One want to access archived files of Exchange database then it is possible by converting EDB files to PST format.
  4. Convert EDB to PST format to backup Exchange mailbox database.
  5. Mailboxes get inaccessible if Exchange server is down because of maintenance tasks. Hence, it is essential to transform EDB files into PST files so that one can access with mailbox data.

Methods to convert EDB to PST

While any one proceed for conversion approach, they always look for best method and the tag of best varies user to user. So, i am describing all possible approaches here for edb to pst conversion. User can proceed with any one:

It is a tool used to extract data from mailboxes on a Microsoft Exchange Server and then merge this data into mailboxes on another Microsoft Exchange Server. Exmerge.exe copies data from the source server into personal folder (PST) files and then merges the data in the personal folders into the mailboxes on the destination server.

Extract and Import (One-Step Procedure)- This function will extract data from a mailbox on the source server into an intermediate PST file and then import the data from the PST file into the same mailbox on the destination server. Extract or Import (Two-Step Procedure)- Extract messages and folders from server based mailboxes into Personal folders.In second step, import messages and folders PST files into server based mailboxes.

Step 1. Select the procedure you want to perform

Step 2. Choose Extract or Import. Click Next to proceed.

Step 3.Enter the name of your Exchange Server, fill the necessary details and click on Next button
Step 4.Select the Exchange Server Database from which you want to Extract PST file.
Step 5.After that select the Exchange Server mailbox whose data you want to Export in PST format
Step 6.In the next window select the folder path where one want to save the converted PST file and Click on Next button. Click on Finish to complete the Conversion process.

Drawbacks:

  1. It doesn’t support Exchange Server 2007 and higher versions.
  2. It requires information store to be mounted

PowerShell is a framework from Microsoft consisting of a command-line shell and associated scripting language built on the .NET Framework. This is available for Exchange versions 2007, 2010, and 2013. PowerShell is being widely used by Exchange administrators so as to convert EDB to PST.
Steps to use PowerShell For Exchange Server 2007/2010/2013

  • Step 1: Use the following command to add Snap-in in PowerShell:

    Add-PSSnapin microsoft.exchange.management.powershell.e2007
  • Step 2: Create a separate folder to save the converted PST files from EDB and give name to the folder.
  • Step 3: Right click on the folder it will show you the Properties and select the Share Folder.
  • Step 4: Assign the Read/Write permission and click Share button.
  • Step 5: Copy the path of shared folder and save the path name in the notepad.
  • Step 6: On a PowerShell run command below and after completion of this task check the converted PST files in the folder. MailboxName is the name of mailbox that one want to export and EnterFilePath, path of folder where one want to store the PST file.

The command line with the Exchange server versions to convert EDB to PST are given below:

  • Exchange 2007 to PST: Use Export-Mailbox
  • Exchange 2010 to PST: Use ExportMailboxRequests
  • Exchange 2013 /2016 to PST: Use New-MailboxExportRequest command

Path of folder where you want to store the PST file:

  • New-ExportMailbox–Mailbox MailboxName –FilePath EnterFilePath

Drawbacks: It can’t convert corrupted, encrypted, password protected, and offline EDB files.

There are situations when Exchange database becomes offline/dismounted due to lack of Exchange Server connectivity or it becomes corrupt due to virus infection, sudden shut down. This is when EDB file becomes offline and corrupt. Although Microsoft provided Exchange utilities like ExMerge, PowerShell for Exchange database to Outlook PST migration, yet these applications are not able to convert offline and corrupt EDB files. ExMerge/PowerShell also lacks when it comes to converting encrypted and password protected EDB files. Here, we need a tool which is mainly designed to overcome the limitation of above mentioned Microsoft utilities.

Below list contains the most essential features those should be included in professionally-built EDB to PST Converters:

  • Convert Offline/Online Exchange database
  • Export Encrypted and Password protected Exchange mailboxes
  • Recover and Convert corrupt/damaged EDB files to PST
  • Perform conversion without Exchange Server environment
  • Support all versions of Exchange Server

Is this information helpful to you?